Calendar invitations in your inbox
When someone invites you to a meeting through their calendar, the invitation arrives as a special email in your inbox. You can respond with a single click without switching to the calendar view.
How to respond to an invitation
Open the invitation email. You'll see these buttons:
- Accept — you're added as an attendee. The event is automatically placed in your calendar.
- Tentative — you say "maybe." The event shows up in your calendar as uncertain.
- Decline — you won't attend. The event isn't added.
After you respond, you get a confirmation:
- "Accepted and added to your calendar" (accept)
- "Marked tentative" (tentative)
- "Declined" (decline)
Change your response
Said yes but can't make it after all? Or the other way around — turns out you can come after declining?
- Open the invitation in your inbox again
- Click Change response
- Choose a new response
The new status is sent to the organizer and updated in the calendar.
Join a video meeting
If the invitation includes a video meeting link (Jitsi, Teams, Zoom, Google Meet, or Webex), a Join the meeting button appears right in the invitation email.
Click the button to open the video meeting in your browser or app. We automatically recognize and support most video meeting services.
See the guest list
Below the invitation you can see who else has been invited — the count appears next to the Guests heading. If there are many, we show the first few and hide the rest — click Show more to see everyone, or Show fewer to collapse the list again.
Each guest has a status next to their name:
- Accepted — attending
- Tentative — maybe
- Declined — not attending
- No response — hasn't replied yet
The organizer is clearly marked with Organizer.
If you organized the event yourself
When you've sent out the invitations yourself, the invitation email looks a little different. You'll see the text "You created this event" and you can manage the guests directly from the calendar (see Invitees and RSVP).
When the meeting is over
After the meeting has ended, the invitation shows "The meeting is over" and the response buttons are no longer active. The event still stays in your calendar as history.